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The Business Benefit of Managed Print Services

  

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Saving money and building efficiencies

Printers and copiers are an environment that is ripe for greater efficiency and cost savings. Pick any department or any business process and you can bet that printers and copiers are essential tools to get the job done. But despite their importance to company performance, printers and copiers are rarely managed as a corporate asset. Often budgeting and planning is decentralized across various departments. This inevitably results in increased operating costs and lost opportunity for process improvement.

Organizations of all sizes and types are starting to realize the bottom line benefit to getting their output under control. They are doing this through Managed Print Services (MPS) – a strategy designed to analyze and manage document output devices throughout the organization and minimize the costs associated with workgroup printing and copying. The long-term results of a successful MPS strategy includes enhanced productivity, increased savings and improved environmental sustainability, to name a few.

Managed Print Services is a centralized, strategic approach; one that is based upon a well-thought assessment of the costs, volumes, support needs, and employee effort associated with the workflow. With such an assessment, companies often find that they can reduce the number of printers and copiers hanging on their network, cut support and supply costs, and optimize their equipment leases and maintenance contracts.

The fact is that most organizations have not effectively grappled with workgroup printing and copying. As a result, there are tremendous opportunities to save money and build system efficiencies. Analysts like the Gartner Group and others calculate that that most firms can reduce expenditures by as much as 30% through balanced device deployment and lease/contract reassessment. In addition, capital expenditures can be cut, consumable costs can come down, and workflow changes can make organizations more efficient.